Serviced Office That Will Help You Maximize Productivity
Top-notch solutions for your serviced office needs
What is serviced office
A serviced office, business centre, or managed office refers to a workspace that comes pre-furnished. The office space for rent will come with devices already installed, phone lines pre-connected, and with a Wi-Fi connection. These offices are ready for your company to move in.
What are the benefits
Its benefits are nothing but obvious. Business owners only want to deal with short-term contracts that they can pause when needed and for the office space suppliers to take on the costs of running and managing the facilities.
What we do
FormationWise provides private office spaces ideal for companies of all sizes, regardless of their industries. Besides providing a versatile working environment, these spaces are unbranded, leaving you in a position to transform them into your own.
Place your order
- 1
Select the offshore accounting package for your desired jurisdiction
Simply choose the offshore accounting and auditing package for your desired jurisdiction by filling out our form, by call or by placing an order on our website
- 2
Make payment
After finalizing the right package, make the payment for your chosen services and send us your financial details
- 3
Send your documents
Forward us all the necessary financial documents through an email with the documents attached or by phone
- 4
Start the process
Once we receive the payment and the required documents, our team will start working on the accounting or auditing service that you have ordered in your chosen jurisdiction
- 5
Get it done
Depending on whether it’s a one-time task or an ongoing financial project, our offshore accounting partners will get the job done in your new jurisdiction
Choose your jurisdiction
Formationwise can assist you to incorporate a company in the below international jurisdictions:
Our Serviced Office Services Include
Assistance with Finding a Serviced Office
When looking for short-term office space in the UK or abroad, there are several essential elements that you'll need to consider, including but not limited to the following: • Location: It lets you determine which office space is better than the rest and which will most likely guarantee employee satisfaction and business success. • Amenities and Services Included in the Rental Agreement: The ideal space will have a high-speed internet connection, functional office equipment, and access to conference facilities. These are features that will make for a perfect working environment. • Office Layout: When you look at the office, does it give a professional vibe? Is this a place where visitors will feel at home? We at FormationWise will work with you to ensure you get the best space available.
Virtual Office
A virtual office refers to a managed office space that gives your business access to office-related services as well as a physical business address. Its biggest benefit is that it does this without forcing the business to take on its overhead costs or have to worry about long rental leases. Thanks to its setup, your employees will get to work from any jurisdiction they want but still get to benefit from things like video conferencing, a mailing address, and meeting rooms. The virtual office is popular with small businesses looking to reduce their operating costs. It can enhance productivity by freeing employees from long commutes when used correctly.
Virtual Assistant/Receptionist
The FormationWise provided virtual assistant/receptionist will typically work from our offices, though they can work from any location. These professionals need access to secure infrastructure and high levels of privacy and can, therefore, not use public Wi-Fi connections. On a typical day, the virtual receptionist will handle various responsibilities such as: • Assist leads in booking appointments and placing orders with the company sales team • Respond to live chat messages sent by your web visitors • Answer calls on behalf of your start-up or small business When it comes to the roles of a virtual assistant, you'll find that there are times when they may need to answer phone calls, but their job revolves around managing your internal processes. For this reason, their responsibilities can include the following: • Managing company email accounts • Booking appointments for the professionals in your company • Making travel arrangements • Scheduling and making outbound sales calls
Meeting Rooms for Hire
With 100+ meeting rooms for hire, our clients can choose their preferred meeting room from a wide selection of available spaces. The FormationWise rent-serviced office is perfect for making your next pitch, holding a collaborative session, or interviewing candidates. Whether you're in Europe, Africa, Asia, America, the Middle East, or the Caribbean, our uniquely designed meeting rooms for hire will have everything you need to get going. They have high-quality tech, video, conferencing, equipment, and Wi-Fi connectivity. Our professional team is always ready to lend you a hand with anything you may need.
Coworking Spaces
Coworking spaces are a part of our virtual office services offering and refer to an environment that can accommodate professionals from different backgrounds and companies. They're a space where workers come to get their work done. At FormationWise, our coworking spaces are characterized by shared tools, services, and facilities. While sharing infrastructure in this manner can significantly assist in reducing your overhead, a coworking space can also serve as a social space, collaboration hub, or communal centre. The coworking space enables professionals to come together to explore new ideas and share expertise. Initially, the coworking space was a preserve of freelancers and start-ups, but have lately become a hit with large companies looking to cut down on unused office space.
Build-To-Suit Offices
A build-to-suit office involves creating a commercial space by using our imagination to guess what users need and want from it. Here, we get to create and include amenities that we think will be attractive to the tenants. When you come to us for build-to-suit offices, you'll get to sit down with our developers, who will listen to your specifications before proceeding to build a space that meets all your needs. You can look at it as the process of customizing a commercial space to satisfy your design requirements. We recommend it for businesses that have committed to leasing a commercial space for years.
Why Do You Need A Serviced Office for Your Business?
A serviced virtual business office allows your start-up or SME an opportunity like no other. Remember, they come equipped with ready-to-use equipment and are fully furnished, allowing you to start your operations immediately.
They exist to make your job easier. Some of the reasons why you need them include:
They Make Your Transition Easier
Shifting your workspace from one jurisdiction to another or from one building to another can bring about troublesome downtime that will affect your day-to-day operations. You have to factor in the time and effort that will go into finding the right space and furnishing it. As a new business, you may not have all the resources or stability needed to slow or shut down your operations even for a few days. With short-term office space, you get to simplify the steps involved in moving the business headquarters and focus on getting back to work immediately.
Better Access to New and Emerging Markets
Our professional team of consultants at FormationWise will work with you to get you a rent-serviced office in any jurisdiction in the world. With us, you'll get a step closer to branching into local markets without incurring too much risk. For example, you won't need to lease or buy an office building, have it furnished, source for equipment, or liaise with cable and Wi-Fi providers. All you need to do is talk to us, and we will guide you to a furnished space where your personnel can move in the next day.
Why Choose FormationWise?
We at FormationWise pride ourselves in providing our clients with virtual business office services that will allow them to easily and quickly lease space anywhere. Our offices come fitted with all the amenities you need to remain competitive in today’s global economy.
But what are the reasons why you should give our services a try? Read on!
Simplified Process
We believe that a client looking for a virtual office receptionist is one who is interested in getting started immediately. For this reason, we have simplified our services to ensure they are straightforward and geared toward helping your firm grow.
Cost-Effective
Our build-to-suit team of consultants and developers is among the most professional team you’ll ever encounter. We offer competitively priced virtual office management services that significantly reduce overhead costs.
We Provide an All-Inclusive Range of Services
Besides offering virtual addresses for business, we also provide a complete range of business-related services that include accounting and auditing, bank account opening, payment processing, and much more.
Transparent Pricing
When you come to us for help in finding an office space for rent, you can expect a free initial consultation coupled with transparent pricing from the get-go. We don’t believe in using hidden charges to exploit our clients. That means that the costs we quote are what you’ll pay, with no additional charges in between.
What Is A Virtual Office and Who Is It For?
A virtual business office from FormationWise enables you and your workers to work remotely while retaining access to a critical range of services. Through it, your organization is better placed to maintain a presence in any jurisdiction without having to pay a long-term lease.
Our virtual office services provide the following to our clients:
- A business postal address
- A virtual office receptionist/assistant
- Voicemail and phone answering services
- Meeting rooms
- Envelop opening and scanning services
Looking at all they have to offer, you’re probably asking yourself, ‘who needs a virtual office?’ The reality is that this service is today applicable to all companies, regardless of their size and location. For example, some of the people who can benefit from it include:
- Start-ups in technology and other professional services
- Healthcare firms, especially those providing telemedicine services
- Financial services companies. A recent study by PWC has indicated that close to 30% of all financial services firms have employees working from home at least one day a week.
- Legal firms. They were the first users of coworking spaces in the US and can benefit from virtual services as they offer a professional setting without the worrisome overhead costs.
- Solopreneurs and freelancers
- Realtors and real estate firms
- eCommerce businesses
Let's Compare
Serviced Office
Renting a serviced virtual office space from FormationWise means, you’re getting more than a place to conduct business. Every room comes with a multitude of amenities and high-quality facilities as part of your monthly rent.
Private Office Space
Conventional Office Space
Exceptional customer support
The business has to find its own support
Fully furnished offices
Developers tend to compromise style over quality
Technical support services from a competent team
No technical services
Flexible lease agreements
Long leases and complicated agreement processes
Coworking Space
Coworking spaces provide the same set of amenities that you’re likely to find in a conventional office space but with much more. Flexibility is the main difference between a coworking space and a traditional office. The latter requires you to sign a detailed long-term lease, while the former offers more flexibility.
Your business will have more room to grow in a coworking space. Another major differentiator lies in that coworking spaces assist in encouraging more collaboration. You’ll find that they tend to have more communal workspaces allowing professionals to interact and share ideas quickly.
Virtual Office
A virtual office provides your business with the flexibility of working from any location while getting to participate in all office-related activities. What’s more, you get to do all this without committing to a traditional office lease.
In this setup, your employees can access message reception, online meeting spaces, and teleconferencing facilities, enabling them to remain productive. But how does it compare to a traditional office setup?
Virtual Office
Companies use this phase to avoid having to enter into a lengthy lease agreement while allowing their workers an opportunity to work efficiently from home.
Cheaper than a traditional office as it doesn’t include any overhead costs
Employees get to work from any jurisdiction allowing them to make significant savings in terms of time and money
The virtual business office increases mistrust and emotions of isolation due to the lack of face-to-face integration between the employees
The employees can work from anywhere, provided they have a stable internet connection.
Traditional Office
Companies use this phase to avoid having to enter into a lengthy lease agreement while allowing their workers an opportunity to work efficiently from home.
Cheaper than a traditional office as it doesn’t include any overhead costs
Employees get to work from any jurisdiction allowing them to make significant savings in terms of time and money
The virtual business office increases mistrust and emotions of isolation due to the lack of face-to-face integration between the employees
The employees can work from anywhere, provided they have a stable internet connection.
Build-to-Suit office
A build-to-suit office is a flexible office space where a business owner commissions FormationWise to develop a commercial office space based on their unique needs. The idea is to allow the enterprise enough space to meet its creative and business needs.
The build-to-suit option can enable a business to go green. For example, the design and construction can include creating a space that leverages all the latest developments in the energy sector. If implemented correctly, this can lead to further cost savings.
On the flip side, these constructions are always expensive. Additionally, the time taken to complete the development may range from 15 to 24 months, making using a coworking space more convenient and cost-friendly.
What Are the Costs?
When it comes to virtual office address costs, you should note that multiple factors will influence how much you’ll pay. For instance, these factors will range from your desired jurisdiction to the amount of space needed and the quality and standard of the amenities.
As with most things in the business world, leasing a flexible office space costs more in highly sought-after locations, such as London, than in jurisdictions such as Africa. The high costs may have something to do with the location and the availability of high-quality fit-outs and premium addresses.
Post-pandemic, the median price for renting a hot desk in a shared space across the UK is around £250.00, and £475.00 for a private office. While the two examples provide an overview of the UK market, you need to break down each jurisdiction to understand the costs involved.
Besides location, some of the factors that may affect the costs of the private office will include:
- Terms – fixed vs. flexible, and monthly vs. yearly
- Commercial office space vs. fully managed office
- Coworking space vs. build-to-suit
- Existing demand for virtual offices
All the above will affect the costs linked to your temporary office space. Fortunately for you, our team of consultants can discuss this issue with you further to get a sense of what you want before breaking them down for you.
FAQ
A temporary office space, also known as a managed office, refers to an office space that’s ready for immediate occupancy. Such a space comes with all the facilities needed to run a business already installed and a team of technicians prepared to help you set up the services you need.
Depending on your business nature and industry, you’ll find that this type of office is available on a rolling, short-term rental, and flexible renewal basis. Unlike your typical traditional office, the fees paid for this office will cover everything from the Wi-Fi connection to the space itself.
Other expenses that are covered are cleaning and reception staff.
Flexible office space is considered cost-efficient in that it provides all the amenities your business will need to hit the ground running, no matter the location. Examples of the amenities included are office furniture, phone facilities, and printing equipment.
What’s more, the private office space is scalable to meet the needs of your business, which means you’ll never have to spend money on space you don’t need.
When you’re in the market for short-term office space, the space you choose will significantly impact your business operations. It can also affect your brand image and staff morale.
Given that many factors can impact your choice, there are five that you can’t afford to overlook. If you do, you may end up getting disappointed with what you find. They include:
- Location
- Price
- Size
- Infrastructure
- Style
Renting a managed office space enables your business to become more organized. Better organization leads to increased efficiency, leading to improved productivity levels, and a more profitable bottom line.
This is because a rent-serviced office offers a dedicated workspace containing all the equipment needed for your team to work in an orderly manner. Fortunately for you, you don’t need to own a traditional office to enjoy all these benefits.
Considering the high costs linked to running an office, there are instances when you’re better off renting one. Examples of scenarios when you may want to rent virtual office services for your business are:
- When you need maximum flexibility
- If your business is part-time
- When you need to consult with other professionals, e.g., in a coworking space
- If the market conditions currently allow you to rent in an area, you can’t ordinarily afford
Virtual office management services are everything they’re cranked up to be. These services allow for a reduction in your commute costs, better productivity among your employees, and lead to increased flexibility in terms of when and where employees can work from.
A virtual office can assist in lowering your technological costs, enabling the business to operate efficiently with reduced overheads. So, what makes a virtual office better than a physical one?
- The virtual business office makes an online business appear legit, credible, and professional
- It’s environmentally friendly as it allows you to eliminate the need to commute
- It allows you to access a larger talent pool
These offices are ideal for all types of businesses. Their benefits can be enjoyed by everyone from solopreneurs to freelancers and international corporations. But looking at their format, these offices are best suited for:
- Companies employing a hybrid model
- Fast-growing businesses
- Small and medium-sized enterprises
Flexible office space will, in most cases, feature a staple, professional-looking design, and overall layout. But when working with a good provider, you’ll have the added option to include your personal branded stamp to the office.
You can use numerous techniques to make it your own, including changing its décor to match your business brand. At FormationWise, we encourage our clients to make these spaces their own and to optimize them in any way they see fit.
For those that work in an office, there’s a great possibility that they spend most of their time there than anywhere else. There are even people who have admitted to spending more time in the office than they do at home.
While there’s no manual set in stone on how to transform a lacklustre space into a great office, there are certain things that you can do to create a more enjoyable environment. Excellent examples of a great office are:
- An open space layout for easy and open communication
- Lots of natural lighting
- A pop of colour on the walls to help brighten up the working environment
- A working internet connection
- Ergonomic furniture
Yes. Every company must have an office in the jurisdiction where it wants to become incorporated. FormationWise can assist you in setting up an office in your jurisdiction of choice where notices, writs, orders, summonses, and other official documents can be sent to.
In most cases, a physical office isn’t necessary, as a virtual office address can also work.
From a general point of view, coworking spaces are best for solopreneurs and small start-up companies that are just getting started and, thus, don’t need permanent addresses. On the other hand, a serviced private office space is best for a small business transitioning from a home office into a conventional one.
The latter tends to attract corporations interested in a remote office for their personnel.